Style Of Business Letter

Diposting oleh Fabregas indonesia

Format and style that were on english business letter


A business letter were critical to korespodensi business. Format used for writing letters particular enterprise. Means a business letter look like this matters because create impressions on readers. Format letter companies have many done to making an impression upon readers. A simple format of a help deliver messages it clear to readers. Based on identasi and penyelarasan paragraph, there are five format is used in writing letters business. Namely:

1. Full block style

Writing on full block style: business letter usually located on flattened left as letter head, date, inside address, subject, salutation, body of letter, complementary a close, signature or as a whole of format letter being in a position flattened left.

Sample Form Letter Full Block Style :
Sample 1
Format From Full Block Style



Sample 2

2. Block Style

When he was writing a business letter, for example, a letter a request for work you must pay attention to the format or style of letters and a typeface ( font ) used. The format of a business letter most frequently used is the block style. Applying this format all parts of a letter written flattened left with spaces between lines single / of a sentence and spaced duple inter-intercity alinea or paragraphs. The image on the latter part of this article is an example of a business letter with the format of the block.

Sample Form Letter Block Style :

Sample 1



 3. Semi-block style
Semi-blok fromat: in a format this text parallel left and all paragraphs in the letter is indented. Format shape on this letter on letter head, date, complementary a close, and signature being in a position flattened right. In the layout uneven right, but can dibilangg flattened middle. Other parts on a letter as inside address, subject, salutation, body of letter, and enclosure if terdapatnya attachment letter,Being flattened on the left.

Sample Form Letter Semi Block Style :
 
Sample 1
Format from Semi Block Style
Description:
1.Kop Letter
2. Date of preparation of letters
3. Letter No.
4. attachment
5. case
6. The letter addressed
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials

Sample 2



Sample 3 

JAYA ACCOUNTING FIRM
Roads Abhimanyu 12
JAKARTA CENTRAL
Number: 1.B/IV/2007
7 April 2007
Attachments: -
Subject: Examination Books
CV. "Works Great"
Jalan Raden Saleh 14
BANDUNG

Sirs,
Replying to a letter a week ago sir, do hereby proclaim that the Report of the Expert Examining Trade Books we have sent to Mr. a month ago. The report might not come to the Lord.
As it turns out the balance of the year 2003 Mr. profits of Rp 120 million. This advantage is not big enough we think, given the circumstances Mr CV substantial and memuskan. We dare to ensure that profits in the coming year could reach 10% if performed more thoroughly. Outposts such costs would be lowered by several hundred thousand dollars.
Furthermore, we suggest that the capital increase Tuan Tuan remember Mr. results obtained in the past year was difficult to find the necessary capital. Accordingly our suggestions briefly, to explore all parts of the CV. Sir, we invite to read the latest report.
Sincerely,
Your own name
Leadership


4. This format Indented Style

On the first line at the beginning of each paragraph starts with a few spaces from the left side, the distance is usually 1 cm spacing. the writing inside the address and signature section is done identasi. The magnitude of the identasi on each line is directly proportional to the order line. For example the first line does not do identasi, on the second row done identasi 0, 5 cm, in the third line is also done identasi 1 cm, etc. On the first line of every paragraph begins a few spaces from the left side. Usually 1 cm spacing distance from the left border.

Here's An Example Of Indented Style: 

Sample 1
Format for Indented Style
The parts of the form letter Dent (Indented Style):
1. letterhead
2. Date of preparation of letters
3. Letter No.
4. Appendix / Page
5. It / Attachments
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials

Sample 2



5.  Simplifed Style Format

Simple shapes (Simplified Style) is a form letter that is almost similar to the shape Straight Full but only without any greeting and closing greeting. Usually this letter goes to the people who were working at the company. Sometimes the simple form of letter writing is very simple without regard neatness and regularity. 

The Following Example Simplified Style :

Sample 1
Format For Simplified Style



The parts of a letter from Simple Forms (Simplified Style):
1. letterhead
2. Date of preparation of letters
3. Letter No.
4. attachment
5. case
6. The letter addressed
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials


Sample 2

Modern Office Equipment Co. Ltd.
98 – 100 Anna Salai
Cennai – 600002
India
Telephone : 044 26152766
Fax : 044 26152767


6th June 2001


The Manager

ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780

SIMPLIFIED STYLE

This is another modification of the fully-blocked style. This style is used when you write a letter and you do not know the name and title of the person to whom you are writing the letter. The salutation and the complimentary closing are used in this style. The subject is mentioned din capital fonts and that subject need not be underlined. 


Today around all the business houses, this style is widely used when the writer of the letters does not want to give importance to formality. Since the formality is not adopted here, this style goes to the heart of the addressee. This style give more importance only to the core matter of the letter.


M.N. Ashok Nathan

Assistant Manager
Production



6. Hanging Style Format

Hanging Style is the Format paragrafnya hang, or leaning more to the left. the form of this letter on letter head, date, complementary close and signature are in the position of the Middle letters. The other part on letters such as the inside address, salutation, body, subject of letter are in the position of left-align. at the beginning of the paragraph, paragraphs hanging is not spaced.

 The Following Example Hanging Style:

Sample 1
Format From Hanging Style

 
Portions of the letter forms hang Alinea (Hanging Paragraph):
1. letterhead
2. Date of preparation of letters
3. Letter No.
4. Appendix / Page
5. It / Attachments
6. The letter addressed
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials
Sample 2

Sample3

DINAS PENDIDIKAN
SMU NEGERI 5 BEKASI
 JL.Gamprit jati waringin pondok gede
No                : 009/124/SMU/XIII/2009
Attachments  : -
Subject         : Meeting Service
Nature          : Very Important 
Dear.
Mr / Ms Teachers and Staff Employees SMU Negeri 5 Bekasi 
at - 
Place 
Assalamu'alaikum wr. Wb.


In connection with the rise of anarchist action and the more widespread use of illicit drugs among students, it is very important that we act together, we hereby invite Mr / Mrs to attend official meetings that we conduct.  
The event, God willing, will be held on : 
Day    : Saturday August 15 
Time  : 08.00 s.d 14:00 
Venue : Meeting Room
Similarly, we submit this letter, hopefully the father / mother can understand.For your attention and cooperation father / mother. We give thanks.Wassalamu'alaikum Wr.Wb.
                                                                                            Knowing,


                                                                                     Dr. Rizki Pratama Indra.S,Pd

                                                                                        Principal SMUN 5 Bekasi


SOURCE :
http://masterpiace.blogspot.com/2011/10/form-and-style-business-english-latter2.html
http://iyank90.blogspot.com/2011/11/revisi-2-finish-english-business-letter_02.html

Baca Selengkapnya...
Category: 18 komentar

Bussiness Letter

Diposting oleh Fabregas indonesia

Part Of Bussiness Latter
  1. The Heading (The Retern Address) or Letterhead - Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organisation’s identity.
  2. Date - Date of writing. The month should be fully spelled out and the year written with all four digits October 12, 2005
    (12 October 2005 - UK style). The date is aligned with the return address. The number of the date is pronounced as an ordinal figure, though the endings st, nd, rd, th, are often omitted in writing. The article before the number of the day is pronounced but not written. In the body of the letter, however, the article is written when the name of the month is not mentioned with the day.
  3.  The Inside Address - In a business or formal letter you should give the address of the recipient after your own address. Include the recipient's name, company, address and postal code. Add job title if appropriate. Separate the recipient's name and title with a comma. Double check that you have the correct spelling of the recipient 's name.

    The Inside Address is always on the left margin. If an 8 1/2" x 11" paper is folded in thirds to fit in a standard 9" business envelope, the inside address can appear through the window in the envelope.
  4. The Greeting - Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word "Dear" and always includes the person's last name. Use every resource possible to address your letter to an actual person. If you do not know the name or the sex of of your reciever address it to Dear Madam/Sir (or Dear Sales Manager or Dear Human Resources Director). As a general rule the greeting in a business letter ends in a colon (US style). It is also acceptable to use a comma (UK style).
  5. The Subject Line (optional) - Its inclusion can help the recipient in dealing successfully with the aims of your letter. Normally the subject sentence is preceded with the word Subject: or Re: Subject line may be emphasized by underlining, using bold font, or all captial letters. It is usually placed one line below the greeting but alternatively can be located directly after the "inside address," before the "greeting."
  6. The Body Paragraphs - The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with "I". Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.
  7. The Complimentary Close - This short, polite closing ends always with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column the heading does. The traditional rule of etiquette in Britain is that a formal letter starting "Dear Sir or Madam" must end "Yours faithfully", while a letter starting "Dear " must end "Yours sincerely". (Note: the second word of the closing is NOT capitalized)
  8. Signature and Writer’s identification - The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.
  9. Initials, Enclosures, Copies - Initials are to be included if someone other than the writer types the letter. If you include other material in the letter, put 'Enclosure', 'Enc.', or ' Encs. ', as appropriate, two lines below the last entry. cc means a copy or copies are sent to someone else.  
  10. Carbon copy notation It indicates names of the persons who are receiving the carbon copy’s (CC) or photo copy’s (Pc) of the letter.


 American Style British Style
Heading According to the format but
usually aligned to the left		 The heading is usually placed
in the top right corner of the letter
(sometimes centred)
Date October 19, 2005 (month-day-year)
According to the format but usually
aligned to the left
(two lines below the heading)		 19 October 2005 (day-month-year)
Usually placed directly (or 1 blank line)
below the heading.
Salutation Dear Mr./Ms. Smith:
Dear Sir or Madam:
Gentlemen:
After the salutation there is a colon (:)		 Dear Mr./Ms. Smith,
Dear Sir or Madam,
Dear Sirs,
After the salutation there is a comma (,)
Complimentary close Sincerely,
Sincerely yours,
Yours truly,		 Sincerely,
Yours sincerely,
Yours faithfully,










Sumber    : http://www.studyenglishtoday.net/business-letter-parts.html
 

Baca Selengkapnya...
Category: 3 komentar
Langganan: Postingan (Atom)

Mengenai Saya

Foto saya
Tinggal disebuah gubuk kecil yang terletak disuatu kota.

Statistik

Diberdayakan oleh Blogger.